Minutes from NDCA Board Meeting 9/17/2017

NDCA Board Meeting – September 17, 2017

Meeting called to order by Shunta Jordan at 8:40am

 

Members Present

Aaron Timmons

Adam Torson

Christina Tallungan

Dave Weston

Shane Stafford

Shunta Jordan

 

Members Not Present

Chris Theis

Sheryl Kaczmarek

 

Business

I.                 Membership Reminder Email

a.      Shunta reported that we have very few new memberships and membership renewals. Shane is going to send a reminder email to the list serve and post reminders on social media.

 

II.                Public Forum Case Wiki

a.      In response to the accusation that some PF coaches who were writing down opponents’ citations were ‘stealing evidence,’ several have proposed a Public Forum case wiki.

b.      Adam moved that we create a Public Forum case wiki, which was approved by unanimous consent.

 

III.              New Board Member Elections

a.      At present Aaron is unopposed in his run to remain on the Board.

 

IV.              Topic Voting Reminder

a.      Shunta reminded the board to vote for next year’s policy topic, and reminded us that we may vote both as an institutional member and an individual member.

 

V.               The NSDA has solicited an article for the Rostrum on the topic of making connections and staying connected with alumni. Dave has been working on alumni relations at his school and volunteered to complete the article, which is due on October 5th.

 

VI.              2018 NDCA Conference

a.      After discussion of possible dates, the Board agreed by unanimous consent to keep our current weekend, which this year will be May 19th and 20th. These avoid Mother’s Day the weekend before and Memorial Day the weekend after.

b.      Location

                                                    i.     The Board discussed the possibility of hosting this year’s conference in Chicago. The advantage of doing so would be providing easier access to coaches from the Upper Midwest, which might in turn cultivate a new market for future conferences. The potential disadvantages are the costs of travel, venue, and technology.

                                                   ii.     The sense of the Board is that a move to Chicago is probably a good idea. Christina will investigate costs and report back to the Board.

c.      Topics

                                                    i.     The Board is interested fostering a community discussion about debate camp practices with particular emphasis on pedagogy and issues of race and gender.

                                                   ii.     The Board discussed creating a broader theme for the conference of pedagogical practices in debate, of which camp pedagogies might be one example.

                                                  iii.     Christina will put out a call for panel topics related to the theme of debate pedagogies.

                                                  iv.     The Board briefly discussed soliciting a presentation from members of the college debate community about debate in college, recruiting, etc. for the benefit of our member coaches advising college-bound students.

d.      Youtube Channel

                                                    i.     Shane raised the possibility of creating a Youtube Channel for recordings of the NDCA conference session. The idea was met with approval and the sense of the Board is that such a channel should be created.

 

VII.            Summer Institute Quality Feedback

a.      The Board raised various concerns about practices at summer debate camps, including absentee instructors, overpopulated labs with insufficient individual feedback, deceptive advertising practices, inadequate insurance coverage and logistical planning, and insufficient adult supervision. We expressed particular concern over the lack of information available to parents and coaches, the latter of whom often advise students on camp choice and may expose themselves to liability and professional disrepute by making uninformed recommendations.

b.      The Board discussed mechanisms for gathering data about camp practices and pedagogy in the form of anonymous surveys to camp students and camp directors, and then aggregating and sharing the relevant findings with the wider community. Shunt and Christina will work on a proposed approach to the survey and perhaps solicit an amateur statistician from our organization to help crunch the numbers and present the results.

 

VIII.           NDCA Tournament

a.      Future Locations

                                                    i.     Shunta reported that the new director at UCF wants to maintain their commitment to hosting the 2021 NDCA Tournament. Dave is going to communicate with him about requirements for hosting and verify that the venue will be ready and able to host the tournament.

                                                   ii.     Once the 2018 Tournament at Marist is in the books, Dave and Shunta will begin soliciting bids for hosting the 2022 NDCA tournament. The sense of the Board is that a host in the Western United States may be desirable given that our next several venues are in the South and Midwest.

                                                  iii.     Dave is going to reach out to our 2018 hosts at Marist to thank them again for hosting this year’s tournament, offer any support we can provide in preparing the venue for the tournament in the coming months, and check-in to see that preparations are on track per our tournament requirements and Marist’s bid. 

                                                  iv.     The Board expressed concern about the future use of food trucks at the NDCA tournament. They tend to be inconvenient, expensive, provide insufficient food, and not provide food fast enough to accommodate an efficient schedule. In the future we will advise hosts to be extremely reticent to plan the use of food trucks.

b.      Finances

                                                    i.     Shunta reported that the 2017 NDCA tournament took in approximately $24,000, primarily in entry fees, and paid out approximately $27,000, primarily for hired judges.

1.      This represents approximately a $3,000 loss notwithstanding Weber State’s substantial contribution for food and other resources.

2.      By far the most significant expense is hired judges. The tournament hired numerous judges and provided transportation and lodging for many, with costs often running to well over $1000 per judge. This figure is greater than even our substantial hired judge fees. The net loss from hired judges is substantially greater than the tournament’s net shortfall.

                                                   ii.     The sense of the Board is that the organization cannot afford to take a loss on the tournament given the slow pace of membership growth. The Board discussed various ways to address the shortfall, including raising entry fees, returning to a food fee, and increasing the hired judging fee.

1.      The Board approved by unanimous consent a rule that teams must provide at least one judge in each division in which they have entered a team, and may hire from the tournament no more than one full time judge in each division.

a.      The sense of the Board is that an important community norm is the willingness of coaches to judge, so that everyone in the community has access to high quality adjudication and feedback as much as possible. We hope to encourage adherence to this norm.

2.      The Board approved by unanimous consent a $10,000 cap on hired judge expenses for the 2018 NDCA Tournament.

3.      It is the sense of the Board that hiring out the commitments of those otherwise coming to the tournament to coach is a good practice. However, the Board feels that the costs of coaches’ travel should be born primarily by the schools and students those coaches represent, and so we should avoid paying for the travel of judges who are otherwise coaching at the tournament whenever possible.

4.      By unanimous consent the board approved a $20 food fee to be charged to each person attending the tournament.

Meeting adjourned at 10:13am.

Newly Passed Motion by the NDCA Board

Adam Torson made and Dave Weston seconded the following motion, which passed 7-0 on 5/25/2017.

The NDCA Public Forum tournament procedures should be amended to replace this sentence:
After March 15 teams will be released from the waiting list until the tournament is full.

with this sentence:
After March 1 teams will be released from the waiting list until the tournament is full.


The NDCA Lincoln Douglas tournament procedures should be amended to replace this sentence:
Five weeks prior to the first day of competition additional debaters will be released from the waiting list, even if some of those applicants don’t have 500 points, until a maximum of 100 debaters are entered in the tournament.

 
with this sentence:

After March 1st, additional debaters will be released from the waiting list, even if some of those applicants don’t have 500 points, until a maximum of 100 debaters are entered in the tournament. 

Newly Passed Motion by the NDCA Board

The following motion was introduced by Adam Torson and seconded by Sheryl Kaczmarek, and passed 8-0 on 5/17/2017.

In the tournament qualification section of the policy debate tournament procedures after the line “16 or more states: 2.0” add the following sentence:
To count toward number of teams attending or the Diversity of Tournament Multiplier a team must have participated in at least one round of competition.

AND

In the tournament qualification section of the Lincoln-Douglas debate tournament procedures:

after the line “16 or more states: 2.0” add the following sentence:
To count toward number of debaters attending or the Diversity of Tournament Multiplier a debater must have participated in at least one round of competition.

AND

In the Award for Season Long Excellence section of the Public Forum tournament procedures
after the line “16 or more states: 2.0” add the following sentence:
To count toward number of teams attending or the Diversity of Tournament Multiplier a team must have participated in at least one round of competition.

Newly Passed Motion by the NDCA Board

Adam Torson made and Sheryl Kaczmarek seconded the following motion, which passed 7-0 on 5/11/2017.

The NDCA policy debate tournament procedures should be amended by replacing this part of the Tournament Qualification section:

"Teams registering for the NDCA Championships will automatically be placed on a waiting list until they achieve the requisite points, as detailed below, determined by sending in their qualifying point sheets or using the NDCA points database. Teams will be released off the waiting list immediately if they have earned at least 500 points and if they apply prior to March 15 and until 75 teams have been admitted to the tournament. The application deadline is April 1. On April 1 an additional 25 teams will be released from the waiting list even if some of those applicants don’t have 500 points. Applications will be accepted, regardless of a team’s point total, after April 1 until 100 teams are entered in the tournament or until the Monday preceding the start of the tournament whichever comes first."

with

"Teams registering for the NDCA Championships will automatically be placed on a waiting list until they achieve the requisite points, as detailed below, determined by sending in their qualifying point sheets or using the NDCA points database available on tabroom.com. Teams will be released off the waiting list immediately if they have earned at least 500 points and if they apply prior to March 1. On March 1 additional teams will be released from the waiting list even if some of those entries don’t have 500 points. Entries will be accepted, regardless of a team’s point total, after March 1 until 100 teams are entered in the tournament or until the Monday preceding the start of the tournament whichever comes first."

Newly Passed Motion by the NDCA Board

Christina Tallungan made and Shunta Jordan seconded the following motion, which passed 8-0 on 5/11/2017.

In response to a protest respectfully submitted by Scott Wheeler, the Board reaffirms MBA KR as the winner of the 2017 Baker Award after the Chair of the Executive Board manually calculated the top 5 tournament results for both MBA KR and Peninsula TW. There were discrepancies in the calculated data posted on Tabroom due to varying practices in adjusting teams that drop from the tournament thereby affecting the state diversity multiplier. These discrepancies affected the calculation of the Heart of Texas tournament (change indicated below) and the NDCA calculations. While the Board regrets the discrepancies and will make efforts to correct these with Tabroom, both the errant and corrected calculations indicate that MBA KR won the 2017 Baker Award.

Peninsula TW
St. Mark's - 206 points (changed from 230 originally posted on Tabroom)
Greenhill - 247 points
USC - 275 points
Blake - 288 points
Berkeley - 368 points
Total: 1384

MBA KR
Michigan - 166 points
Greenhill - 288 points
Glenbrooks - 368 points
Barkley Forum - 368 points
NDCA - 215 points (replaced their low which was St. Mark's at 161 points)
Total: 1405
 

Newly Passed Motion by the NDCA Board

Sheryl Kaczmarek and Adam Torson seconded the following motion, which passed 7-0 on 5/11/2017.

The word NFL should be replaced by the word NSDA in all NDCA National Championship tournament procedures.
 

Newly Passed Motion by the NDCA Board

Chris Theis made and Adam Torson seconded the following motion, which passed 7-0 on 5/11/2017.

The NDCA Lincoln-Douglas tournament procedures should be amended to change the section of Diversity Tournament Multiplier under Tournament Qualifcation to read:

16 or more states: 2.0

Newly Passed Motion by the NDCA Board

Adam Torson made and Chris Theis seconded the following motion, which passed 7-0 on 5/11/2017.

The NDCA Lincoln-Douglas tournament procedures should be amended by replacing this section of the Tournament Qualification section:
"The debater with the highest point total using this qualification system plus points earned at the NDCA National Championships will be awarded the Dukes and Bailey Cup. The NDCA National Championships will be treated as a maximum points earning tournament. The winner of the Dukes and Bailey Cup must compete in the NDCA National Championships.

with this:

"The debater competing in the NDCA National Championships with the highest point total prior to the start of the NDCA National Championships will be awarded the Dukes and Bailey Cup."

AND

the Tournament Qualification section of the Policy debate tournament procedures should be amended by replacing this part:

"The team with the highest point total using this qualification system that attends the NDCA Championships will be awarded The David P. Baker Award for Season Long Excellence. The NDCA National Championships tournament will count toward winning the Baker and will be the last tournament at which points can be earned. To be considered for this award a team must have debated together at all five tournaments used for qualification."

with

"The team competing in the NDCA National .Championships with the highest point total prior to the start of the NDCA National Championships will be awarded The David P. Baker Award for Season Long Excellence. To be considered for this award a team must have debated together at all five tournaments used for qualification."
 

AND
 

the following section should be added to the NDCA Public Forum National Championship procedures:

Section: Award for Season Long Excellence

The NDCA should award the:
"Award for Season Long Excellence in Public Forum Debate"

The winner of the award should be the Public Forum team competing in the NDCA National Championships that has earned the most points prior to the start of the NDCA National Championshipos using the following formula:

The number of teams attending the tournament (up to 120 teams) X Diversity of Tournament Multiplier (below) X Elimination Success Multiplier (below) X your preliminary round win percentage = TOTAL POINTS EARNED FROM THE TOURNAMENT.
Diversity of Tournament Multiplier (DTM):
1-2 states: 1.0
3-5 states: 1.2
6-8 states: 1.4
9-12 states: 1.6
13-15 states: 1.8
16 or more states: 2.0
 
Elimination Success Multiplier (ESM):
Didn’t clear: 1
Clearing but not winning an elimination round: 1.1
Octas: 1.2 (winning at least one elimination round)
Quarters: 1.4 (winning at least one elimination round)
Semis: 1.6 (winning at least one elimination round)
Finals: 1.8 (winning at least one elimination round)
Winning Finals: 2.3

Every elimination round from octafinals on is worth a bonus after the number of participants in elimination rounds is less than or equal to half the number of entries. For example, a tournament with 15 entries doesn't count for a bonus until semifinals. A tournament with 16 entries would count beginning with quarterfinals. A team must win an elimination round to get bonus points beyond clearing. For example, if a tournament breaks to semifinals and a team loses in semifinals the multiplier is 1.1.

Example: In 2005, Grapevine had 72 teams representing six states. Six states is a Diversity of Tournament Multiplier (DTM) of 1.4. If a team is 4-1 in prelims their prelim win percentage is .8, winning an octas debate and losing in quarters gives them a 1.4 Elimination Success Multiplier (ESM). So if a team was 4-1 in prelims and lost in the quarterfinals at Grapevine their points would be: 72 X 1.4 X 1.2 X .8 = 96.768

A team counts their best five tournament performances in the varsity/open division of virtually any tournament using the appropriate NSDA resolution. A team may accrue points competing in the varsity/open division of any tournament occurring prior to the NDCA National Championships that has at least twice as many entries as preliminary rounds. For example, a tournament with 6 preliminary rounds must have at least 12 entries to become a tournament that can count towards qualification. Tournaments such as round robins that utilize an even number of judges for preliminary competition are not eligible. 
 

Minutes from NDCA Board 4.8.2017

NDCA Board Meeting – April 8th, 2017

Meeting called to order by Shunta Jordan at 11:05am.

 

Members Present:

Aaron Timmons

Adam Torson

Chris Theis

Christina Tallungan

Dave Weston

Shane Stafford

Sheryl Kaczmarek

Shunta Jordan

 

Members not Present:

Ed Williams (Arriving later tonight)

 

Business

I. NDCA Tournament Awards Ceremony

A. Dave, Shunta, and Tim have planned it

B. Adam, Sheryl, and Dave will set up the trophies (Sheryl and Dave ended up taking care of this because Adam was judging Rounds Three and Four).

1. Verify that all trophies are present. Change the nameplate on the PF trophy.                             

C. Awards Program:

1. Shunta: Opening

2. Remarks from Omar of Weber State

3. Chris: Rising Star Award

4. Christina: World Schools Awards

5. Shane: Public Forum Awards

6. Aaron: LD Awards

7. Dave: Policy Awards and Tournament Host of the Year Awards

8. Shunta: Service Award and Educator of the Year Award

9. Adam and Ed: Trophy Distribution

10. Sheryl: Photographs

 

II. NDCA Waitlist Procedures

A. The sense of the Board is that the current date to release teams from the waitlist (April 1st) is too late, and that teams getting off the waitlist don’t have an opportunity to arrange reasonably priced travel.

B. Sheryl moves and Aaron seconds that we amend the NDCA Tournament Procedures to let teams off the waitlist beginning on March 1st. The motion passes unanimously.

1. The sense of the Board is that there are few tournaments in March that substantially contribute to qualifying points, and that any teams on the cusp of qualifying should be registered anyway.

2. The sense of the Board is that we can make special exceptions for anyone disadvantaged by exceptional circumstances as a result of this change.

III. Formulas for Season-Ending Awards

A. The sense of the Board is that the regional diversity multiplier in the formula for season-ending awards and qualifying points should be the same across events. Nobody is certain why the formulas were different in the first place.

1. Shunta moves and Adam seconds a motion that the regional diversity multiplier should be set at 2.0 for all events. The motion passes unanimously.

B. The Board discussed whether the NDCA Tournament should count toward which teams win the Baker Award, Dukes and Bailey Award, and the season long Public Forum Award.

1. The Board researched the legislative history of his change.

a. In March of 2015, Tim proposed the change in the hopes that it would induce top competitors to enter the tournament and compete seriously, and to generate more excitement for the tournament in general, especially in LD. The impetus was a student who showed up to the tournament to accept the award but either did not debate or did not compete seriously.

b. On March 29, 2015, Josh Clark made a motion to amend the tournament procedures accordingly, and that motion was unanimously passed.

c. On April 8th, 2015, another motion was passed to apply the same procedural change to Dukes and Bailey Award points.

d. It is unclear whether the Board intended for that change to take affect for the 2015 tournament or the 2016 tournament. If the former, the Baker Award recipient may well have been different.

2. The sense of the Board is that the NDCA Tournament should not count toward season-long awards. It should be a reward for season-long excellence, and doing well at the NDCA Tournament is an independently sufficient reward for teams that succeed at the tournament. The tournament procedures should be amended to reflect that change taking effect in the 2017-2018 season, and the procedures should expressly indicate that the NDCA Tournament does not count toward the Baker Award, Dukes and Bailey Award, or the season-long Public Forum award.

IV. NDCA Conference

A. Continuing Education Credits

1. Christina has been in touch with the NSDA about certifying Continuing Education Credits for conference attendance. She will provide the NSDA with a schedule of events and any other information they request to get the conference certified as NSDA Workshop hours.

2. Because every state has different requirements for certifying continuing education time, the NDCA will provide certification on a case by case basis upon the request of attendees.

B. Alternative Forms of Debate

1. Christina is going to coordinate with the Reagan Foundation and Bickel and Brewer in the hopes of establishing a sponsorship relationship in exchange for time at the conference to present on alternative debate formats.

C. Awards Ceremony Advertisement

1. Christina will announce the conference at the NDCA Awards Ceremony and encourage attendance.

2. Christina will create a flyer advertising the conference to be distributed at the NDCA Awards Ceremony.
 

D. Hotel

1. Aaron and Shunta confirm that the hotel is arranged and will provide satisfactory accommodations and facilities at a reasonable price.

E. Schedule

1. The Board reviewed the conference schedule.

a. The Board made changes to the schedule to prevent PF and LD sessions overlapping.

b. The Board combined Ed and Jonathon’s sessions to accommodate giving sponsor’s their own dedicated session on alternative debate formats.

F. Advertising

1. The sense of the Board is the conference should be further advertised through email, Facebook messages on multiple threads, and if possible forwarded by Board members to regional and state organizations and NSDA districts.

G. Technology

1. The sense of the Board is that we should once again attempt to live stream the conference. We will ask Mike Bietz to help again this year with the technology required to do so.

2. Aaron will bring two projectors to the conference.

3. It appears as though we paid a technology fee to the hotel of $30 last year, which seemed inappropriate given that we provided our own technology. It is unclear whether this charge was for the use of their screen. Given that the amount is de minimus, the Board elected to take no further action.

H. Diversity presenters

1. The Board discussed who we should ask to present on the diversity panels in the conference schedule.

a. For the panel on Gender Diversity in debate, the Board decided to ask if Cindi Timmons and Sandy Berkowitz would present given that they have been researching and writing about these issues. The Board also discussed the possibility of including a discussion of issues relating to transgender and transsexual students and judges, and including a speaker with expertise in these areas on the panel.

b. For the panel on Racial and Socioeconomic Diversity in debate, the board discussed asking Eric Emerson to participate, or possibly to contact the Dallas UDL.

c. The Board further discussed whether this session should be focused on how to navigate racial identity debates in light of the strategies deployed in the NDT final round. The Board discussed the possibilities of Elijah Smith and/or Michael Antonucci leading this session.

 

V. NDCA Tournament Director – Mahoney

A. Shunta moves and Aaron seconds that Tim Mahoney be appointed as the NDCA Tournament Director for the 2017-2018 season. The motion passes unanimously.

1. Shunta indicated that Tim does an excellent job and takes care of many things behind the scenes that are essential to the smooth and successful operation of the tournament.

 

VI. Policy Topic Committee Meeting

A. The NDCA sends a representative to the meeting, which this year will take place August 2nd through August 4th.

B. Shunta indicated that she would attend if nobody else wanted to. Dave said it might be possible for him to attend as well. The two agreed to work out for whom it would be easiest to make the meeting.

 

VII. Increasing Interest in the Organization

A. The Board engaged in brainstorming about how to increase interest in the NDCA and how to describe it’s mission in light of several of our initiatives being adopted by the NSDA.

B. The following ideas were mentioned as part of the discussion:

1. Reach out to state organizations and local NSDA leaders.

2. Advertise the NDCA Tournament, Disclosure Wiki, Open-Evidence Project, Novice Packet, and Conference.

3. Emphasize that the NDCA is a place for coaches’ voices to be heard.

4. Create a curriculum exchange system where coaches can post their curriculum to the NDCA website.

5. Create a flyer for upcoming membership pushes via email and at state meetings.

6. Continue moving the tournament to different venues to attract new participants.

7. Continue to brainstorm ways to expand into the Public Forum community.

a. In particular this should involve advertising our new season-long PF award, and perhaps giving it a name.

8. Provide Information about the tournament and season-long awards to debate camps, especially PF camps.

9. Ask Chris Palmer to program into tabroom a feature that automatically sends an email notifying people when they qualify for the NDCA tournament.

10. Create more media

a. Livestream Tournament Final Rounds

                              b. NDCA Youtube Channel, and Links on our webpage

                              c. Livestream Awards Ceremony or Publish Pictures

                              d. Monthly Podcast ala HS Impact

11. Send letters to schools congratulating teams on strong performances at the NDCA Tournament and/or qualification to the NDCA tournament.

12. Chris is going to redesign the website

 

VIII. Novice Packet

A. Shunta has been in contact with Whit Whitmore and Scott Phillips about working on the packet. Scott submitted a significant layout of what he wanted in the packet.

1. Scott is skeptical of including the States Counterplan and Federal DA in the packet, but the sense of the Board is that those positions should be included in the packet.

 

Meeting Adjourned at 1:06pm